Facilitating & Controlling Project Delivery

Good project management facilitates the work of others and ensures that everyone is working towards the same goal.

This core process in conjunction with “Managing a Stage Boundary” defines the activities to ensure consistency in how the project manager interacts with other stakeholders during the build phase. The project manager uses this core process for “Project monitoring, evaluation and control” through the following activities:

  • 1. Planning work packages and sprints to be done within the stage
  • 2. Monitor progress on work done within each sprint or work package.
  • 3. Close sprints and work packages
  • 4. Support the development team and remove constraints.
  • 5. Report on progress and issues relating to the identified objectives of the project
  • 6. Manage change requests and issues
  • 7. Identify and manage risks
  • Planning work packages and sprints to be done within the stage

    This activity supports the concept of rolling wave planning, and allows the project team to refine and adjust the work they will do based on the current situation in the project. This activity will involve members of the technical team, the client and a business analyst. This activity is closely associated with the production team activity formally accepting that they can deliver the work package as agreed.

    Monitor progress on work done within each sprint or work package.

    This work can be simplified by using a requirements management tool such as Jira, where each developer on a daily basis reports the hours spent and the estimated hours remaining on the task they are working on. It is possible to use the information to help forecast if you are on track to deliver within the agreed time tolerances.

    Close sprints and work packages

    It is good project management practice to verify that the deliverables from each work package or sprint have been created and approved by the people responsible for acceptance testing. This should be done as soon as possible after the work is completed and tested. The actual acceptance testing process is part of the core process Managing Product Delivery.

    Support the development team and remove constraints.

    In collaboration with team members look for possible constraints to the flow of work and plan to minimize any negative impact.

    Report on progress and issues relating to the identified objectives of the project

    Keeping stakeholders informed and focused on the objectives of the project is a critical activity for a project manager. This activity involves communication with the stakeholders through more than one channel. At a minimum use face-to-face and written communication, face-to-face communication can be done at the coffee machine or through more formal daily and weekly meetings. Send out a written report once a week or once every two weeks depending on what you have decided in your communication management strategy.

    Manage change requests and issues

    It is a good idea to have a change management strategy that is an agreed output from the Initiating and Planning core process to guide the project organisation on how change requests will be handled. Issues relating to production quality are managed from the Managing Product Delivery core process by the QA member of the production team.

    Identify and manage risks

    Risk management is an integral part of good project management. The project managers role is to ensure that project level risks are handled by the appropriate people within the project and programme or company level risks are escalated to the appropriate people to manage. When necessary get the help of the project board to ensure that the appropriate people are involved.
    Risk Management

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